Smarter meetings, more time for research

Over a five-year project, a team of environmental researchers in Western Australia met remotely every fortnight. With no project manager, the lead researcher took on minute-taking and action tracking, admin that pulled their attention away from the research.

We put an AI-driven workflow in place: real-time transcription, automatic summaries with assigned actions, and a tuned prompt that handled the team's terminology and naming conventions. Summaries and actions went out promptly after each meeting, with full transcripts stored for governance.

The team could focus on the discussion rather than documenting it. Records became more consistent and complete, follow-ups took less time, and knowledge was retained more reliably across the project.